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Privacy Policy

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Last updated: 11 July 2026

 

Donatella Nicolini Studio respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal data when you visit donatellanicolini.com, contact us, submit an enquiry or interact with our services.

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1. Who we are

The data controller is:

Donatella Nicolini
Registered business address: Via Ludovico di Breme, 56 Milano (Italy)
VAT number: 10150300969
Email: info@donatellanicolini.it
Website: donatellanicolini.com

For any question concerning this Privacy Policy or the use of your personal data, please contact us at info@donatellanicolini.it

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2. Information covered by this policy

This Privacy Policy applies to personal information collected through:

  • our website and contact forms;

  • email, telephone and WhatsApp communications;

  • enquiries generated through social media or advertising campaigns;

  • consultation and booking communications;

  • newsletter or marketing sign-up forms, where available;

  • website analytics, cookies and similar technologies.

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Photography sessions, image production, delivery, archiving and publication may also be governed by a separate client privacy notice, photography agreement and image release.

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3. Personal information we collect

Depending on how you interact with us, we may collect the following information.

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Information you provide directly

This may include:

  • your name;

  • email address;

  • telephone or WhatsApp number;

  • country or city of residence;

  • preferred session location;

  • information about the type of photography service you are interested in;

  • preferred dates and availability;

  • information about your partner, family members or other session participants;

  • messages, requests and correspondence;

  • billing and invoicing information;

  • any photographs, documents or other materials you choose to send us.

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Pregnancy-related or health information

For maternity photography enquiries, you may choose to provide information such as:

  • your stage or week of pregnancy;

  • your estimated due date;

  • accessibility requirements;

  • allergies, medical considerations or physical limitations relevant to planning the session safely.

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We ask that you provide only information that is relevant and necessary.

Information relating to pregnancy or health may constitute special-category personal data and will receive additional protection.

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Information collected automatically

When you use our website, we may collect certain technical information, including:

  • IP address;

  • browser and device information;

  • approximate location derived from your IP address;

  • pages viewed and actions taken on the website;

  • referring website or advertising campaign;

  • cookie and consent preferences;

  • website performance, security and diagnostic information.

Non-essential analytics or advertising technologies are used only in accordance with your cookie choices.

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Information received from other sources

We may receive information when:

  • you contact us through Instagram, Facebook or another social platform;

  • you respond to one of our advertisements;

  • another person contacts us on your behalf;

  • an event organiser, assistant or professional representative introduces you to us.

Where appropriate, we will tell you where the information came from.

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4. How and why we use your information

We may use personal information for the following purposes.

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To respond to enquiries

We use your contact information and the details of your request to:

  • respond to your message;

  • assess availability;

  • arrange a consultation;

  • provide relevant information or a quotation;

  • discuss a possible photography session.

The legal basis is taking steps at your request before entering into a contract and, where applicable, our legitimate interest in managing genuine business enquiries.

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To provide photography services

Where you become a client, we use your information to:

  • manage your booking;

  • plan and coordinate the photography session;

  • communicate with you before and after the session;

  • arrange locations, collaborators and services;

  • produce, select and deliver the agreed work;

  • manage payment, invoicing and customer service.

The legal basis is performance of our contract with you and taking steps at your request before entering into that contract.

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To process pregnancy-related or health information

Where you voluntarily provide information concerning pregnancy, health, accessibility or physical requirements, we use it only where necessary to respond to your request or plan the session appropriately and safely.

Where the information constitutes special-category personal data, we rely on:

  • your consent under Article 6 of the GDPR or UK GDPR; and

  • your explicit consent under Article 9(2)(a).

You may withdraw your consent at any time by contacting us. Withdrawal does not affect processing that lawfully took place before consent was withdrawn.

You are not required to provide unnecessary medical details.

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To manage payments, accounts and legal obligations

We may process personal information to:

  • issue quotations and invoices;

  • maintain business and accounting records;

  • comply with tax, accounting and legal requirements;

  • respond to legitimate requests from public authorities;

  • establish, exercise or defend legal claims.

The legal basis is compliance with legal obligations and, where relevant, our legitimate interest in protecting our business and legal rights.

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To operate and protect the website

We use technical and security data to:

  • provide the website;

  • prevent misuse, fraud or unauthorised access;

  • diagnose technical problems;

  • maintain website and network security;

  • keep records of consent choices.

The legal basis is our legitimate interest in operating a secure, reliable and functional website.

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Analytics and advertising measurement

With your consent, we may use analytics, advertising pixels and similar technologies to:

  • understand how visitors use the website;

  • measure website and campaign performance;

  • identify which pages or advertisements generate enquiries;

  • improve our website and communications;

  • measure or personalise advertising.

The legal basis is your consent, collected through our cookie consent banner.

You can reject non-essential technologies or change your choice at any time through Manage Cookie Preferences.

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Marketing communications

We may send newsletters, studio updates, workshop information or promotional communications where:

  • you have specifically requested them; or

  • you have otherwise provided valid consent.

Marketing consent is optional and is separate from submitting a photography enquiry.

You may unsubscribe or withdraw your consent at any time by using the unsubscribe option in the message or contacting info@donatellanicolini.it.

We will not sell your personal information to third parties.

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5. Cookies and similar technologies

Our website uses cookies and similar technologies.

Some technologies are strictly necessary for the website to function and cannot be disabled through the consent tool. Analytics, personalisation and advertising technologies are used only where permitted by your choices.

Our cookie banner allows you to:

  • accept optional technologies;

  • reject optional technologies;

  • select individual categories;

  • change or withdraw your consent.

For further details, including the providers, purposes and duration of cookies, please read our Cookie Policy and use Manage Cookie Preferences.

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6. Who we share information with

We may share personal information only where necessary with trusted recipients such as:

  • Wix and providers involved in website hosting, forms, security and customer-management functions;

  • our cookie-consent management provider;

  • email, cloud-storage and communication providers;

  • Google, Meta or other analytics and advertising providers, where those services are enabled and you have consented;

  • payment, accounting and invoicing providers;

  • accountants, legal advisers, insurers and other professional advisers;

  • selected assistants, makeup artists, stylists, studios, printers, album makers or production partners involved in providing the requested service;

  • public authorities, regulators or courts where disclosure is legally required;

  • a purchaser or successor in connection with a genuine business restructuring, subject to appropriate confidentiality protections.

Collaborators receive only the information reasonably necessary for their role. They are not permitted to use it for unrelated purposes.

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7. International transfers

Some service providers may process or store personal information outside Italy, the European Economic Area or the United Kingdom.

Where an international transfer takes place, we take steps to ensure that an appropriate legal mechanism is used. Depending on the destination and provider, this may include:

  • an adequacy decision;

  • approved standard contractual clauses;

  • the UK International Data Transfer Agreement or UK Addendum;

  • another legally recognised safeguard.

You may contact us for further information about the safeguards relevant to your personal data.

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8. How long we retain information

We retain personal information only for as long as reasonably necessary for the purposes described in this policy.

In general:

  • unconfirmed enquiries are normally retained for up to 12 months after the last meaningful communication;

  • client and booking correspondence is retained for the duration of the relationship and for a reasonable period afterwards;

  • contracts, invoices and accounting records are retained for the period required under applicable law;

  • marketing information is retained until consent is withdrawn or the information is no longer required, subject to periodic review;

  • cookie preferences and consent records are retained for the period necessary to manage and demonstrate your choices;

  • pregnancy-related or health information is removed when no longer required for the enquiry or session, normally no later than six months after the session or last relevant contact, unless longer retention is necessary in connection with a legal claim;

  • technical security records may be retained for a limited period to identify and investigate misuse or security incidents.

Photographs and production files may have different retention periods, which will be described in the relevant client agreement or photography privacy notice.

We may retain limited information where necessary to respect an opt-out request, resolve a dispute or meet a legal obligation.

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9. Data security

We use appropriate technical and organisational measures intended to protect personal information against:

  • accidental loss;

  • unauthorised access;

  • improper use or disclosure;

  • alteration;

  • destruction.

Access is limited to people and providers who reasonably need the information for the purposes described in this policy.

Although we take reasonable precautions, no internet transmission or electronic-storage system can be guaranteed to be completely secure.

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10. Your data-protection rights

Depending on the law applicable to you, you may have the right to:

  • request access to the personal information we hold about you;

  • request correction of inaccurate or incomplete information;

  • request deletion of your information;

  • request restriction of processing;

  • object to certain processing based on legitimate interests;

  • object at any time to direct marketing;

  • request portability of information you provided to us;

  • withdraw consent at any time where processing is based on consent;

  • receive information about relevant international-transfer safeguards;

  • lodge a complaint with a data-protection authority.

These rights are not absolute and may be subject to legal conditions or exceptions.

To exercise a right, email info@donatellanicolini.it. We may need to request sufficient information to verify your identity and understand your request.

We do not use personal information to make decisions based solely on automated processing that produce legal or similarly significant effects.

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11. Complaints

We encourage you to contact us first so that we can try to resolve your concern.

You also have the right to complain to the data-protection authority applicable to your circumstances.

For individuals in Italy or the European Union, this may include the:

Garante per la protezione dei dati personali

For individuals in the United Kingdom, this may include the:

Information Commissioner’s Office — ICO

You may contact the authority in the country where you live or work, or where you believe a data-protection infringement occurred.

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12. Information about other people

Where you provide personal information about a partner, family member, child or other participant, you confirm that you are authorised to provide that information and that you have made this Privacy Policy available to them where appropriate.

Additional consent or authorisation may be required before photographs of another person, particularly a child, are used publicly.

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13. Children

Our website and enquiry services are directed towards adults.

A parent or legal guardian may provide information concerning a child where this is necessary for a family or maternity photography enquiry. We do not knowingly invite children to submit their personal information directly through the website.

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14. Third-party websites and social media

Our website may link to social-media platforms, publications or third-party websites.

Those organisations operate under their own privacy policies. We are not responsible for how an independent third party collects or uses information after you leave our website.

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15. Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes to our services, providers or legal obligations.

The latest version will be published on this page, together with the date of the most recent update.

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16. Contact us

For questions, requests or concerns about this Privacy Policy or your personal information, contact:

Donatella Nicolini Studio
Email: info@donatellanicolini.it
Address: V. Ludovico di Breme, 56 Milano (Italy)

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